For CEOs and operations leaders

Theoperationalsafetynetforworkthatprovablyholds up.

Studio Zakai builds and manages the operational safety net behind growing companies. We capture the sources, rules, exceptions and approvals that govern the work, build the workflow on the best-fit runtime and test output against real examples. Work keeps moving without giving up quality or ownership.

Book your workflow scan See the pilot approach

After 30 minutes you have one workflow, its largest quality risks and a concrete pilot scope.

Shadow modeQuality Contract

PASSrelease gateno critical failures

Source hierarchyGoverning sources confirmedConfirmed

Critical failure checksDefined before buildRequired

Historical test casesApproved set under reviewReview

Human approvalsNo send or delete rightsControlled

Candidate improvementBlocked until evaluationNot live

Last evaluation: fixed test setNo mailbox writes

Quality gate passed

CRITICAL0

Output quality
measured

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Works in your existing environment

OuOutlook

M3Microsoft 365

SPSharePoint

GDGoogle Drive

NoNotion

CUClickUp

SlSlack

n8n8n

API+ anything with an API

The problem

AI only becomes reliable when your operating standard is explicit.

A platform can read email, summarise documents and execute tasks. It does not know which source takes precedence, when an exception applies, who may decide and which error is unacceptable. Without that structure you get fast output, but not a process you can depend on.

We make your operating method executable: a clear source hierarchy, decision rules, approvals, exceptions and measurable quality criteria. Only then do we choose the runtime.

Now, fragmented

SOPs

Inbox

Contracts

Meetings

SharePoint

Spreadsheets

Sources, rules and exceptions are scattered. The agent is left to guess.

How it works

From operating method to controlled workflow.

Capture

We establish the governing sources, rules and exceptions, ownership and where human approval remains mandatory.

Knowledge Packweek 1

Build and test

We build the workflow on the runtime that best supports the process and run it in shadow mode on approved examples first.

Workflow Blueprintweek 2

Measure and improve

We monitor output quality, failures and exceptions. Every change is tested, approved and reversible.

Quality Contractongoing

2-3weeks to first evidence

First we define what good looks like. Then we build and test in shadow mode, without irreversible actions.

WHY OUTPUT QUALITY MATTERS

He found out after five months that he was not properly insured. Cost: $30,000.

The problem was not a lack of software. The governing rule, owner and escalation path did not exist as one executable standard. An agent without that structure could work faster and still make the same mistake. That is why Studio Zakai starts with the definition of correct, not with the tool.

$30,000One missed deadline, one time

Scattered context

InboxContractSOPMeetingAssumption

Operating standard

Governing sourceDecision ruleHuman approval

WHAT WE DELIVER

Six fixed quality controls, independent of the runtime.

Your operating standard remains portable when the runtime, model or vendor changes.

The Workflow Blueprint and Knowledge Pack capture the operating method. The Quality Contract defines which output is good enough and when a change may reach production.

Source hierarchy

Every conclusion points to the governing source. Conflicts and missing context are surfaced, not invented.

Decision rules

Categories, thresholds and failure conditions are made explicit before an agent executes the process.

Exceptions and approvals

We define when the workflow stops, who decides and which permissions are deliberately withheld.

Fixed evaluation set

Real, approved examples test classification, content, style and critical failure checks.

Release gate and rollback

A new prompt, rule or model version only goes live after a passed test and explicit approval.

Monitoring and feedback

Corrections, incidents and reviewer edits are stored append-only and inform the next candidate version.

The quality cycle

Before buildSources, rules, exceptions and owners are approved.

Before releaseThe candidate version runs against the same fixed evaluation set.

In productionCritical failures, overrides and exceptions remain visible.

During improvementA reviewer approves both the change and the evidence behind it.

Feedback therefore never pushes a prompt live automatically. The system proposes a candidate improvement, tests it and waits for approval.

In practice

Built around real work.

Studio Zakai works on marketing operations at scale, international obligations and a safari back office. The implementation changes, the quality layer stays consistent.

De ZaakIn production

Marketing operations on a platform serving 144,000 entrepreneurs

Lead routing, campaign workflows and reporting run on one operational layer with more than six live integrations.

Next.js · Supabase · LeadByte · Copernica · Moneybird · Meta

International operationsIn use

Obligations monitored across five countries

Two CEO environments bring sources, owners, deadlines and escalations together without giving away decision authority.

Source hierarchy · Deadline monitoring · Human approvals

Safari back officeIn development

Rate data out of scattered price lists

The first tariff database turns lodge price lists into source-backed rate rules. Booking steps, payment moments and documents follow in the same back office.

Tariff database live · Booking flow in development

PilotLimited number of spots

Quality Contract Pilot

Start with one critical workflow.

We choose one process where quality and reliability matter. We capture the operating method, build a safe shadow run and use a fixed test set to show how well the output performs before adding permissions or actions.

No large platform up front. First prove it on your own process, then decide which runtime and next step make sense.

Workflow scanNo obligation

PilotFixed scope and price

First evidence2-3 weeks

After the scan you receive a bounded pilot, runtime recommendation and price. Platform and model costs remain separate.

What you get

Workflow Blueprint covering sources, rules, exceptions and approvals
Knowledge Pack with clear owners and source hierarchy
Quality Contract with a test set and critical failure checks
Shadow run without irreversible actions
Recommendation for the best-fit runtime and production route

Book your workflow scan

No obligation. After 30 minutes you know which workflow makes the best pilot.

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Justus Fokker
Studio Zakai · Amsterdam & Nairobi

WHO BUILDS IT

A former lawyer who treats critical workflows like case files.

I am Justus, founder of Studio Zakai. My legal background taught me to capture sources, exceptions and accountability precisely. As a systems builder I make that logic executable and testable.

I do not sell a model or server as the solution. First we define correct output. Then we build and test the workflow in the environment that fits best.

You work directly with me. Your company keeps the data, accounts, decisions and portable documentation.

Legal precisionSources, rules and exceptions remain traceable.

Runtime neutraln8n, Cowork, Copilot or custom code are execution choices.

Client ownershipData, credentials and decision rights remain yours.

Frequently asked questions

Everything you want to know

Practical answers about scope, quality, access, privacy and cost.

Don't see your question?
Ask it in the 30-minute call.

We begin with one critical workflow, such as inbox triage, contract obligations, project reporting or management information. We capture the operating rules and quality criteria first, then implement them on the best-fit runtime.

Sometimes you can, and then we use that environment. The value is not in avoiding managed platforms. It is in capturing your operating method, designing safe exceptions and proving output quality. The runtime is a choice, not the product.

We create an approved test set from real or safely de-identified examples. For every output type we define failure categories, critical checks and acceptance criteria. New models, prompts or rules only go live after they pass that fixed set.

Your Workflow Blueprint, Knowledge Pack and Quality Contract stay portable. Your data and credentials remain in your own accounts. If another runtime becomes a better fit, we can replace execution without reinventing your operating standard.

We use minimum permissions, separated client environments and explicit approvals. Read-only is the starting point. Send, delete or payment permissions are only added when the workflow, audit trail and human approval are ready for them.

The first workflow gets a fixed scope and pilot price. You can then choose Managed Quality and Reliability for monitoring, incident handling and controlled improvement. Platform and model costs remain separate and transparent.

Next step

Map one critical workflow clearly.

We use one critical operating method as the example. After 30 minutes you know which knowledge is missing, where the largest quality risks sit and which pilot can prove the approach.

Book your workflow scan

After 30 minutes you have the sources, quality risks and a bounded pilot scope in view.